Many people still write their passwords on sticky notes or use the same password over and over again for many different sites and logins. Both are pretty bad ways of managing your passwords. Sensitive information should never be written down physically. It is bad practice and can become a severe security vulnerability. Especially in shared places such as offices or coworking spaces. Using too simple or short passwords is never a good idea. The most prominent solution for the usability/security disparity are password managers. This way you can use different and longer passwords per login and you actually save a lot of time not having to enter every single password - you will see why.
Why Use A Password Manager
Apple has its own password saving tool called Keychain Access. While it is useful for system internal processes, it won’t help you save time in web forms/logins, and is generally not as user friendly. The usage cases for password managers are saving web form logins, bank/credit card information, actually any kind of sensitive information. Not only is this information encrypted and thus secure, but it’s also a lot faster to browse the web when having to log into all kinds of different websites.
The Best One
There are several different password saving tools on the market. One of the more prominent ones are Dashlane, Lastpass or 1Password. I have been using 1Password for several years now and I have to say it is probably one of the most reliable apps I’ve ever used. I will show you how to get the most out of it – and why you won’t ever want to live without it.
Where To Get It
You can buy 1Password on Agile Bits’ website or on the Mac App Store. The pricing model is subscription. Billed annually it costs $2.99 a month. A fair investment into future security. The mobile extension is available on the iOS App Store or alternatively on Google Play.
There are also family and business plans available to your needs.
How To Get The Best Out Of IT
I use 1Password on a daily basis – not only sitting in front of the computer. Ever had that embarrassing moment at the cashier when you couldn’t remember your PIN? 1Password allows to save bank information such as PINs for credit or debit cards. Opening the app on your Smartphone and looking up your PIN code has never been easier and takes less than 20 seconds. Also saving passwords on the go can be done over your smartphone. To keep your mobile and desktop versions in sync you can use iCloud or Dropbox to sync between them.
Choose your Masterpassword wisely
First define your master password. This password is used to unlock all your saved information. Keep in mind – this is your weakest link. Your master password should be rather long, contain numbers, symbols and capital letters. Make it as long as possible. Don’t worry about the length, you will get fast typing it after a couple days or weeks.
Sync with Dropbox
I can only recommend syncing 1Password with Dropbox, here is how to do it. Go to Preferences > Sync and choose Dropbox from the drop down. Specify the path in which you will save your keychain.
Repeat this process on your mobile phone. You can now save logins both mobile and on your computer, they will automatically update on all your devices.
To get the best workflow you should download the browser plugins fro the browser you use. Go to https://1password.com/de/browsers/ to install the plugin for your browser. This will allow you to hit the combination cmd + # to automatically fill login forms on the web for practically any website.
Here is how fast you can login to website login forms using cmd + # to unlock 1Password for the current session and usinng cmd + # again to fill in the form: